We take data protection very seriously. Your personal data will be processed in accordance with the provisions of the General Data Protection Regulation (GDPR), the Federal Data Protection Act (Bundesdatenschutzgesetz, BDSG) and other relevant data protection regulations.
Below, we inform you of how we process your data and what rights you will have if you visit our websites and use our online services there.
1. Controller, bases, purpose
The controller within the meaning of the data protection laws and the supplier within the meaning of the German Telemedia Act (Telemediengesetz, TMG) is:
80 Davids Drive, Suite 5
Hauppauge, NY 11788
Phone: +49 7032 97097 000
Email: [email protected]
1.2. Processing purposes and legal basis
All access to our website and every request for a file that is available on the website will be logged. This logging is for internal system-related and statistical purposes. In this respect, the following data will be transmitted to us from your browser: Browser type and version, operating system in use, the referring URL (the previously visited site), the host name of the accessing computer (IP address) and the date and time of the server request. These data will not be assigned to specific persons. These data will not be merged with other sources of data.
The bases for the processing are Art. 6(1), sentence 1, letter (f) of the GDPR and § 15 of the German Telemedia Act (TMG).
b) Form-based data collection
In cases where it is possible to enter data via our website, e.g. for a quotation request, when registering for a newsletter or using a contact form, certain entry fields are marked as “required information”. We use these fields to collect only the data that is necessary for us to perform the contract or carry out the requested action. If you wish, you are obviously at liberty to provide us with additional data on a voluntary basis.
Your personal data will be used and stored in order to perform the contract that we have concluded with you, or to carry out actions that you have requested (e.g. to prepare a quote, or respond to a contact inquiry) and for advertising purposes (in this respect, please also read item c). As soon as the personal data are no longer required to achieve the intended purpose, they will be deleted. If any statutory retention obligations apply, the data will be held inaccessibly until expiry of the retention obligations and subsequently deleted.
The bases for processing the personal data are Art. 6(1), sentence 1, letters (a), (b) and (f) of the GDPR.
c) Advertising measures; including the email newsletter
You can, at any time, object to the use of your personal data, or withdraw your consent for this if you have given it to us – with future effect in each case – in writing, by fax, email or telephone.
This applies in particular to our email newsletter, which contains, for example, information about our products and services. We will send you our email newsletter only if you have given your consent to the use of your data for this purpose. You can unsubscribe from an email newsletter at any time, with future effect, either by clicking the link that is provided for this purpose in each email newsletter, or by contacting us using the contact data provided.
The bases for processing the personal data are Art. 6(1), sentence 1, letters (a) and (f) of the GDPR.
d) Partner login
Access to a protected area of the website containing, by way of example, information that is relevant for specialist traders can be granted to existing business partners upon request. The access data are not generally individual but group based and are given out only by us. The users themselves cannot register individually; users may not pass on data received from us.
The bases for the processing are Art. 6(1), sentence 1, letter (b) of the GDPR.
e) vhf shop customer account
Registration or log-in is required to place orders or for a customized presentation (e.g. to show agreed discount rates or display additional product groups).
You can register for a free, password-protected customer account via our website. You can use this account to view your completed orders and orders in progress, and to manage your personal data.
During the registration process, your first and last name and your email address will be collected as required information. You will be able to amend these data at any time. Your consent to data processing which you give when you register can be withdrawn at any time, with future effect, by deleting your account.
The basis for processing is Art. 6(1), sentence 1, letter (a) of the GDPR.
f) Online applications
Online applications can be submitted via the vhf website. We will store personal data that you voluntarily enter into the online form during the application process; this includes, in particular, your first and last names, address, email address, date of birth, place of birth, profession, resumé, and certificates. Additional data that are relevant to your application may be collected during the application process. These will also be stored.
Your personal data will be processed only for the purposes of handling the application process, unless you have expressly agreed to their use for another purpose.
If your application is unsuccessful, your personal data will be anonymized in compliance with the data protection regulations upon completion of the application process. Once the data has been anonymized, it will no longer be possible to draw a conclusion about the relevant person. We use anonymized data for statistical purposes only. Statistical analyses constitute a legitimate interest with respect to monitoring efficiency and optimizing the system.
Additional storage and use of your data will take place only if you have expressly stated that you wish to remain stored in our database even after completion of the specific application process so that you can potentially be contacted by us at a later date with respect to new projects/positions. If you no longer wish to receive such information, you can, at any time and with future effect, object to this use of your personal data, or withdraw your consent for their use, by letter, email or telephone.
The basis for the data processing is s. 26(1), sentence 1 of the German Data Protection Act (Bundesdatenschutzgesetz, BDSG) and Art. 6(1), sentence 1, letters (a) and (f) of the General Data Protection Regulation (GDPR).
If you name a third party as a reference in your application, you are responsible for ensuring that said third party agrees to his/her personal data being passed to vhf Inc.
Cookies are small text files that are placed on your computer. Most of the cookies we use will be deleted again from your hard drive at the end of your browser session (session cookies). Other cookies remain on your computer and enable us to recognize your computer on your next visit (persistent cookies). Obviously, you also have the option to view our website without cookies. Most browsers will accept cookies automatically.
In addition, we also use the following third-party cookies:
- Google Analytics
- YouTube Analytics
If you have given us your consent, you can withdraw this at any time, or you can object to the data processing. The easiest way to do this is to prevent cookies from being saved on your hard disk by selecting “Do not accept any cookies” in your browser settings. However, if you do so, you may not be able to use all of the functions on our website to their full extent.
2. Disclosure of data to third parties
We will pass on your personal data within our company to the departments that require the data to comply with the contractual and statutory obligations or to pursue our legitimate interest. Further disclosure of your personal data, including your home address and email address, to third parties will be made only to the extent that this is essential for the purposes of contract performance, if you have expressly agreed to the disclosure, or if such disclosure is permitted under data protection law. However, in each case, only the essential data will be transferred.
If necessary for the purposes of delivering ordered goods, your address data will be passed to transport and logistics companies.
For payments made by “direct debit”, we will pass your data that are necessary for processing the payments to the payment provider you have selected.
Customers who hold a customer account with PayPal can effect the payment via “PayPal” or the “Express Purchase with PayPal Button”. PayPal is part of the company PayPal (Europe) S.à r.l. et Cie, S.C.A., 22-24 Boulevard Royal, L-2449 Luxembourg. By clicking on this button you will be taken directly to the PayPal website. In doing so, data will be transmitted to PayPal; in particular, PayPal will be informed that you have visited our website, with your IP address. We do not have any influence on how PayPal processes data. This will in fact depend on the terms and conditions that have been agreed between you and PayPal. PayPal will be solely responsible for the protection and handling of the data it collects. For further information on how PayPal handles data, please refer to PayPal’s privacy notice, available at: https://www.paypal.com/uk/webapps/mpp/ua/privacy-prev.
In the following cases, our data processing will be carried out by a service provider who is bound by instructions, is obliged to comply with the data protection regulations, and is not authorized to use the data for other purposes:
- Reference management
- Service provider for checking data against European and international anti-terror lists
3. Your data protection rights
Subject to certain conditions, you have the right to request to be informed, free of charge, about the personal data we have stored about you, to have incorrect data rectified, and to erasure or restriction of processing and to portability of your personal data. You can object to the use of the data at any time with future effect. In some cases, however, we may not be permitted to completely delete user data owing to statutory retention obligations. We would also like to inform you of your right to lodge a complaint with the Baden-Württemberg State Commissioner for Data Protection and Freedom of Information (Landesbeauftragte für den Datenschutz und die Informationsfreiheit Baden-Württemberg).
If you have any queries concerning the processing of personal data, please contact our data protection officer:
Address: Lettenstraße 10, 72119 Ammerbuch
Phone: +49 7032 97097 000
Email: [email protected]
4. Privacy notices for third-party services
4.1 Google Analytics
This website uses functions provided by the Google Analytics web analysis service. The provider is Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA (“Google”).
Google Analytics uses “cookies”. These are text files that are saved on your computer and enable analysis of your use of the website. Information on your use of this website that is generated by the cookie is usually transferred to a Google server in the USA and saved there.
Google Analytics cookies are saved on the basis of art. 6(1)(f) of the GDPR. The operator of the website has a legitimate interest in analyzing user behavior in order to optimize both its web offering and its advertising.
On this website we have activated the IP anonymization function. Hence, your IP address will be truncated by Google within European Union member states, or in other contracting state parties to the Agreement on the European Economic Area, before it is transmitted to the USA. Only in exceptional cases will a full IP address be transmitted to a Google server in the USA and truncated there. Google will use this information on behalf of the operator of this website to analyze your use of the website, compile reports on website activities and to provide additional services to the website operator in connection with use of the website and the internet. This enables pseudonymous user profiles to be generated from the processed data. The truncated IP address that your browser transmits in connection with Google Analytics will not be linked to other Google data.
You can prevent cookies from being saved by adjusting the settings on your browser application; however, please note that in this case you may be unable to use all of the functions on this website to their full extent. In addition, you can prevent Google from collecting and processing the data relating to your use of the website that has been generated by the cookie (including your IP address) by downloading and installing the browser plugin which is available via the following link: https://tools.google.com/dlpage/gaoptout?hl=en.
Objecting to data collection
In the case of browsers on mobile devices, you can prevent Google Analytics from collecting your data by clicking on the following link Link. An opt-out cookie will be generated that prevents your data from being collected during future visits to this website: In this respect, please note that this opt-out cookie will function only in this browser and only for this domain. If you delete your cookies in this browser, you will need to click on the link again.
Further information on how Google Analytics handles user data can be found in Google’s privacy notice, available at:
- https://www.google.com/intl/en/policies/privacy/partners/ (“How Google uses data when you use our partners’ sites and apps”),
- http://www.google.com/policies/technologies/ads (“Data use for advertising purposes”),
- https://www.google.com/settings/u/0/ads/authenticated?hl=en (“Determine the ads Google shows to you”),
Order Data Processing
We have concluded a contract for order data processing with Google and are fully implementing the strict specifications issued by the German data protection authorities in connection with use of Google Analytics.
Google Analytics Remarketing
Our websites make use of Google Analytics Remarketing functions in connection with the device-independent functions of Google AdWords and Google DoubleClick. The provider is Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA.
With these functions, the advertising target groups that Google Analytics Remarketing generates can be linked with the device-independent functions of Google AdWords and Google DoubleClick. In this way, personalized advertising messages that relate to your interests, which have been adapted to you on the basis of your previous usage and surfing behavior (e.g. mobile phone) can also be displayed on another one of your end devices (e.g. tablet or PC).
If you have given appropriate consent, Google will link your web and app browser history to your Google account. In this way, the same personalized advertising messages can be displayed to you on every end device that you use to log in to your Google account.
To support this function, Google Analytics collects Google-authenticated user IDs, which are temporarily linked with our Google Analytics data, in order to define and generate target groups for the device-independent advertisements.
You can prevent the device-independent remarketing/targeting at any time by deactivating personalized advertising in your Google account; for further details, click on the following link: https://www.google.com/settings/ads/onweb/.
The collected data will be integrated in your Google account only on the basis of your consent, which you can give to or withdraw from Google at any time (Art. 6(1)(a) GDPR). The basis for data collection processes that are not linked with your Google account (e.g. because you do not have a Google account or you have turned off linking), is Art. 6(1)(f) of the GDPR. There is a legitimate interest because the website operator has an interest in conducting anonymized analyses of website visitors for advertising purposes.
Further information and the data protection terms can be found in Google’s privacy notice, available at: https://www.google.com/policies/technologies/ads/.
4.2 Plugins and tools
We have embedded videos from the Google-operated site YouTube (YouTube, LLC, 901 Cherry Ave., San Bruno, CA 94066, USA) into the “enhanced data protection mode” on our website. Launching the respective video will mean that your IP address will be passed to the YouTube server. YouTube will thus be informed that our internet site has been visited with your IP address. If you are also logged into YouTube on the browser that you use for this site, the account identifier will also be passed on. Hence, YouTube can assign your visit to this website to your user account. We will not be informed about the data that is collected in this way, or of how it is used.
YouTube is used in the interests of providing an attractive presentation of our online services. This constitutes a legitimate interest within the meaning of Art. 6(1)(f) of the GDPR.
Further information about how user data is handled can be found in YouTube’s privacy notice, available at: https://policies.google.com/privacy?hl=en&gl=en.